Everything lives on one phone
Lose the handset and you lose the evidence, the certificates and the before photos.
Google Drive
Google Drive set up so you can find the photo you took in March
Job photos on a phone are not a filing system. Drive gives every job a folder that syncs itself, so the certificate is there when the customer asks for it two years later.
Included from the Starter plan
Melbourne-based, on the ground across the south-east and northern suburbs, with support in Canberra and remote setup Australia-wide.
What customers actually search for
- google drive for small business
- where to store job photos tradie
- share files with team google drive
- google drive setup service australia
- cloud storage for trade business
Every tradie has lost a photo. It was proof the pipe was already cracked, or it was the compliance certificate, and it went with the phone that got dropped off a roof. Google Drive fixes this quietly: photos upload themselves, folders follow a pattern, and anything you need is searchable from a phone on site.
The problem
What usually goes wrong
No structure
Twelve thousand photos in a camera roll is not storage, it is a haystack.
Sharing by text message
Sending forty photos over WhatsApp compresses them into uselessness and leaves no record.
Staff cannot get to anything
The apprentice on site cannot see the plan because it is in the boss inbox.
What you get
What google drive setup for tradies includes
A folder structure that holds up
Organised by year, then job, so it still makes sense when there are four hundred of them.
Phone backup turned on
Job photos upload themselves from your phone. You do not have to remember anything.
Shared drives for the team
Files belong to the business rather than to whoever created them, so nothing walks out when someone leaves.
Sensible sharing
Link sharing set up so you can send a customer their photos without giving them your whole Drive.
Naming conventions
A simple pattern for job folders that makes search actually work.
Linked to your CRM
Job folders referenced from Trimsy so the file and the job record point at each other.
How it works
Four steps, and you are live
-
01
Work out what you keep
Photos, quotes, certificates, plans, invoices — we map what matters for your trade.
-
02
Build the structure
Shared drive, folder pattern and permissions set up before anything is moved.
-
03
Turn on phone backup
Configured on your phone and your crew phones so uploads happen without anyone thinking about it.
-
04
Move what you have
We help shift existing files across and show you the search that finds anything in seconds.
Where we work
Melbourne-based. Australia-wide.
We are based in Melbourne and work on the ground across the city's south-eastern and northern suburbs. We support businesses in Canberra, and we set up trade businesses remotely right across Australia — same build, same price, same week.
FAQ
Google Drive Setup for Tradies — common questions
Not necessarily. A free Google account gets 15GB, which is enough for a sole trader keeping documents but not photos. Shared drives and real storage need Workspace, which we can also set up.
Drive if you are already on Gmail or Google Workspace. OneDrive if you are on Microsoft 365. Dropbox if you want the simplest sync and do not care which email you use. Being on the same one as your email is worth more than any feature difference.
We set uploads to Wi-Fi only by default, so photos go up when you get home rather than while you are on site burning through your plan.
Yes, via a share link for that job folder only. On the Growth plan and above the customer portal in Trimsy is usually the tidier way to do it.
Drive keeps deleted files for 30 days and shared drives keep version history, so a mistake is recoverable. We show you where that lives.
Works well with
Ready to get set up?
Google Drive Setup for Tradies is included from the Starter plan. Tell us about your business and we will come back within one business day.
- No lock-in contract
- Live in about a week
- You own everything